Committee Members Needed
Some of our organizing committee members have retired so we need new volunteers. Positions available are as follows:
Participant Registration, Venue Layout. This position is an important one and would work very well with two people working together. The position requires:
- good computer skills
- attendance at our organizational meetings
- time that can be given to the job
The Registrar will:
- prepare a notification to participants that registration is open for our event
- prepare a registration form
- receive registrations
- receive payments (manage the PayPal account)
- attempt to answer questions from applicants that may arise (Committee members are always there to help)
- develop a venue layout to accommodate registered participants. This can be done by a second person.
Online Participant Directory
Works with the Registrar, event participants and the Webmaster to keep the Participant Directory on the Qualicum Beach Seedy Saturday website current.
Need to have good computer skills (word processing, spreadsheets, email) as well as being organized.
Volunteer Coordinator
This position will:
- require some computer skills
- be expected to attend our organization meetings
- establish a list of people interested in doing a 2-hour shift on the day of our event. There is already a list of possible volunteers which can be added to.
- develop a schedul of voluteer tasks and numbers from the event coorindators’ needs.
- place the volunteers into the schedule and contact them in a timely manner.
- set up a volunteer table at the Civic Centre where the volunteers can be checked in. This involves being there for the entire event.
Seed Swap Coordinator (a perfect job share position)
The lucky volunteer(s) will work to liaise between local growers and garden club members, encouraging the harvest and saving of seeds. These seeds can then be used to share/swap with new and experienced local gardeners.
The position involves working with the committee to promote participation on the event day.
Overseeing set-up and function on the day of the event.
Speaker Coordinator
The speakers are decided upon by our whole committee and then the member tasked to focus on the speakers takes over. That person will:
- contact the speakers to see if they would be willing and able to speak at our event. At this time they might discuss certain topics. This is often done by email.
- discuss the technology area to find out what might be required and work with the Speaker Room Tech to ensure that all is prepared for the presentation.
- be the liaison between the speakers and the committee.
- be at the vent and available to help the speakers.
This person is expected to participate in our organizational meetings.
Speaker Room Tech
This person is needed to:
- have experience with audio/visual technology
- work with the member organizing the speakers
- be at the event for most of the day to ensure that equipment is ready to go prior to the presentation and ready to help if there is a need. This person isn’t expected to attend our organizational meetings.
The group of volunteers that puts Qualicum Beach Seedy Saturday together usually has eight to twelve members. The members constitute the Board of Directors of the Qualicum Beach Seedy Saturday Association, which is registered as a BC not-for-private-profit society. Many of the members are Master Gardeners and all are very active in the local community. The volunteer group starts work in late September and has regular meetings to ensure that all is going according to plan. A January pot-luck meal and work session is used to pre-package seeds for the seed swap. The members donate seeds from their own gardens. A meeting a few weeks after the event allows for a thorough debriefing and the laying of plans for the coming year. A gathering during the summer allows the members to relax at a pot-luck social evening.
2019/20 Committee Members
- Sue Putz – Chair, Supplies storage person, Shoots With Roots, Speakers
- Doug Byer – Treasurer
- Christina Brown – Seedy Cafe, Farmer’s Market Liaison, Co-Secretary
- Renata Ritter– Raffle Co-ordinator, Co-Secretary
- Linda Perkins– Past Website and Publications, Speaker Room Tech
- Alisa Spencer– Website, Posters, Bookmarks, Table Toppers
- Julie Babiy– Website Participant Directory, Program Booklets
- Lori Pross– Vendor Registration, Layout
- Gord Almond– Set-up Co-ordinator, Signage
- Kathy Claxton – Seed Swap Co-ordinator, Catalogues
- Murray Chantler – Publicity
- Robin Benke – Volunteers Co-ordinator